Introduction

This Privacy Policy (Privacy Policy) sets out the ways in which Tallystone Australia Pty Ltd ABN 26 676 704 706 (Tallystone, we, our or us), collects, uses and discloses Personal Information.

By providing Personal Information to us, you consent to our collection, use and disclosure of such Personal Information in accordance with this Privacy Policy.

You can find this Privacy Policy on this website, tallystone.com (Website). We may change this Privacy Policy from time-to-time by updating this page of the Website. We encourage you to check our Website regularly to ensure that you are aware of our most current Privacy Policy.

Types of personal information we collect

The types of Personal Information we may collect from time-to-time include an identifiable person's:

• name;
• mailing or street address;
• email address;
• social media information;
• telephone number and other contact details;
• age;
• date of birth;
• credit card or other payment information;
• device identity and type, I.P. address, geo-location information, page view statistics, advertising data and standard web log information.

We may also collect the following types of Personal Information:

• information about an identifiable person's relationship to a company, their business or personal circumstances;
• information in connection with client surveys, questionnaires and promotions;
• information about third parties; or
• any other information provided to us including via our Website, via our software applications (including Cap Table for Sheets), over the phone, email, or our online presence, whether requested by us or otherwise.

How we collect personal information

We may collect Personal Information either directly from you, or from third parties, including where you:

• contact us through our Website or otherwise make a submission on any of our online forms on our Website;
• receive goods or services from us;
• communicate with us via email, telephone, SMS, social applications (such as LinkedIn, Facebook or X) or otherwise;
• interact with our Website, software applications, services, content and advertising; or
• invest in our business or enquire as to a potential purchase/investment in our business.

Purpose of use and collection

We collect and use Personal Information for the following purposes:

• to provide you or our customers our goods, services or information;
• for record keeping and administrative purposes;
• to provide information to our contractors, employees, consultants, agents or other third parties for the purpose of providing goods or services to you or our customers;
• to improve and optimise our service offering and customer experience;
• to comply with our legal obligations, resolve disputes or enforce our agreements with third parties;
• to send marketing and promotional messages to you;
• to send you administrative messages, reminders, notices, updates, security alerts, and other information requested; or
• to consider an application of employment from you.

Direct marketing

We may from time-to-time send marketing and promotional material and other information that may be of interest to you and for the purpose of direct marketing (in accordance with any applicable laws). In this regard, we may use email, SMS, social media or mail to send you direct marketing communications. You can opt out of receiving marketing materials from us by using the opt-out facility provided (e.g. an unsubscribe link).

Disclosure of personal information

We may disclose your personal information to cloud-providers, contractors and other third parties located around the world, in accordance with the purposes outlined above. If we do so, we will take reasonable steps to ensure that any overseas recipient deals with such Personal Information in a manner consistent with this Privacy Policy.

Overseas recipients

We may disclose your Personal Information to cloud-providers, contractors and other third parties located inside or outside of Australia. If we do so, we will take reasonable steps to ensure that any overseas recipient deals with such Personal Information in a manner consistent with how we deal with it.

Security

While reasonable steps are taken to ensure your Personal Information is secure and protected from misuse or unauthorised access, we cannot guarantee the security of your Personal Information. Our information technology systems are password protected, and we use a range of administrative and technical measures to protect these systems.

The Website may contain links to other websites that are not our responsibility. Those links are provided for convenience and may not remain current or be maintained. We are not responsible for the privacy practices of those linked websites and we suggest you review the privacy policies of those websites before using them.

Requesting access or corrections to your personal information

If you wish to request access to the Personal Information we hold about you, please contact us via our Contact us page. We may need to verify your identity before providing you with your Personal Information. In some cases, we may be unable to provide you with access to all your Personal Information and where this occurs, we will explain why. We will deal with all requests for access to Personal Information within a reasonable timeframe.

If you think that any Personal Information we hold about you is inaccurate, please contact us using the contact details set out below and we will take reasonable steps to ensure that it is corrected.

Further enquiries or complaints

For further information about our Privacy Policy or practices, or to access or correct your Personal Information, or make a complaint, please contact us via our Contact us page.

If you wish to complain about how we handle your Personal Information held by us, we will investigate your complaint promptly and respond to you within a reasonable timeframe.